Occupational Health Services

Affinity Water Limited is seeking a provider to deliver Occupational Health and associated employee wellbeing services across the company, with an estimated contract value of £800,000 excluding VAT.

The requirement covers a broad range of occupational health provision, from employee case management and health surveillance through to mental health, physiotherapy, workplace assessments and wider wellbeing initiatives.

The initial contract is expected to run for three years from April 2027, with extension options potentially creating an eight-year commissioning arrangement.

Key Service Requirements

The scope is expected to include:

• Occupational Health advisory services and case management, including management referrals, fitness-for-work assessments, absence management support and return-to-work guidance
• Pre-employment screening and safety-critical medicals, including questionnaire assessments, clinical reviews and follow-up consultations where required
• Health surveillance delivered through planned onsite activity, including full-day and half-day clinics aligned with operational and regulatory requirements
• Management advice and guidance, including telephone and email support for ad hoc Occupational Health enquiries
• Employee Assistance Programme (EAP) and mental health support, including counselling and specialist support
• Musculoskeletal support and physiotherapy services
• Wellbeing services, including health assessments, “Know Your Numbers” initiatives, awareness campaigns and employee engagement activity
• Workplace assessments, including DSE and workplace adjustment assessments

The contract will cover Affinity Water’s operations across locations including Hertfordshire, Bedfordshire, Essex, Luton, Outer London and Kent.

Contract Information

Buyer: Affinity Water Limited

Deadline: 15 September 2026 at 12:00 for requests to participate

Contract Value: £800,000 excluding VAT (£960,000 including VAT)

Delivery Length: Initial three-year term from 1 April 2027 to 31 March 2030, with options to extend for up to a further five years to 31 March 2035

Reference: C-04386

Main Procurement Category: Services

CPV Classification: 85147000 – Company health services

Tender Link: Click here

Suppliers interested in participating must register through Affinity Water’s In-tend e-procurement portal. They must also email Affinity Water by 12:00 on 15 September 2026 to confirm their intention to participate and that their organisation has registered on In-tend, using reference C-04386 in the email title.

Selection Questionnaire (SQ) documentation will be issued following the registration closing date.

Evaluation Criteria

The published award criteria are:

• Commercial – 70%
• Technical – 30%

The estimated award decision date is 1 April 2027.

Procurement Procedure

The procurement is being conducted through a competitive flexible procedure under the Utilities special regime.

Selection Questionnaire submissions will initially be scored against the criteria contained within the SQ documentation. Shortlisted suppliers will then be invited to submit proposals in response to an Invitation to Tender (ITT).

Tender submissions will subsequently be evaluated and clarification meetings may be held either virtually or in person. Affinity Water may also negotiate with tenderers and/or request best and final offers before awarding the agreement.

Regulatory or Compliance Requirements

Specific regulatory or compliance requirements are not disclosed within the information provided. However, the published scope confirms that health surveillance activity will need to align with relevant operational and regulatory requirements.

The opportunity provides a substantial longer-term contract for occupational health providers capable of delivering an integrated range of clinical, employee wellbeing and workplace support services. With extension options potentially taking the arrangement through to 2035, the procurement covers services ranging from occupational health case management and medical screening to mental health support, physiotherapy and employee wellbeing initiatives.

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If you want to advertise your opportunity, please contact Jamie Peacock, Tender Specialist at advertising@dailyround.news